Processing of personal data for recruitment purposes

Who is the Controller of your data?

If you apply for a position at e-point SA, the Controller of your personal data is e-point SA with its registered seat in Warsaw, ul. Filona 16, 02-658 Warszawa.

If you apply for a position at Point of View Sp. z o. o. Vertabelo Sp. z o. o. e-point International Sp. z o. o. or e-point Design Sp. z o. o., the Controller of your personal data is the company you are applying to, i.e. Point of View Sp. z o. o. with its registered seat in Warsaw, ul. Filona 16, 02-658 Warszawa, Vertabelo Sp. z o. o. with its registered seat in Warsaw, ul. Filona 16, 02-658 Warsaw, e-point International Sp. z o. o. with its registered seat in Warsaw, ul. Filona 16, 02-658 Warszawa, or e-point Design Sp. z o. o. with its registered seat in Warsaw, ul. Filona 16, 02-658 Warszawa.

For what purpose and on what basis do we process your data?

Your data will be processed in order to carry out the current recruitment process and for the purposes of future recruitments (if you agree).

The basis for the Controller's processing of your personal data in order to conduct the current recruitment process to the extent specified in the provisions of labor law (Article 22¹ of the Polish Labor Code) is Article 6 section 1 letter b) of the GDPR, while for other data, the basis for processing is your consent – Article 6 section 1 letter a) of the GDPR, or the legitimate interest of the Controller – Article 6 section 1 letter f) of the GDPR. The legitimate interest of the Controller expressed in Article 6 section 1 letter f) involves processing data obtained in the course of recruitment to check your abilities, as well as to establish, investigate or defend against claims.

The basis for the Controller's processing of your personal data for the purposes of future recruitment processes is your consent, i.e. Article 6 section 1 letter a) of the GDPR. You have the right to withdraw your consent at any time, this will not affect the lawfulness of the processing that was carried out on the basis of consent before its withdrawal. Providing your personal data in the scope resulting from Article 22(1) of the Polish Labor Code is necessary to participate in the recruitment procedure. Providing other data is voluntary.

How do we collect your data?

We will process your data if you provide it to us by submitting an application for a job with the Controller. We may also collect your data from entities providing recruitment services or employment agencies, as well as from publicly available Internet websites, from related companies, as part of internal recruitment processes or from the Controller's employees, as part of internal command programs. We will process data collected from third parties if there is an appropriate legal basis (e.g. you have agreed to send your job application to the Controller).

Who can your data be transferred to?

The Controller may transfer your personal data to other recipients entrusted with the processing of personal data on behalf of and for the benefit of the Controller in connection with conducting business or operating IT systems. In addition, the Controller will share your personal data with other recipients, such as public administration bodies, courts, as long as such an obligation results from legal provisions.

Your data may be transferred to third countries and international organizations, provided that entities established in these countries adequately protect personal data.

In this case, the Controller will apply appropriate measures, such as e.g. standard contractual clauses approved by the European Commission or ensure that the transfer of data takes place within the country which is the subject of the European Commission decision on the appropriate protection of personal data.  You can also get additional information regarding the transfer of data outside the EEA and a copy of appropriate security by directing the question to the contact address indicated above.

How long will we process your data?

The Controller will process your personal data until the end of the recruitment in which you participate, and in justified cases also after its completion, for a period of no more than 3 years.

If you consent to the processing of data for the purposes of future recruitments, the Controller will process your personal data for a period of 2 years from the date of consent, but no longer than until the consent is withdrawn, and if you take part in the recruitment during this period, the Controller will process your personal data until the end of the last recruitment process in which you participate, and in justified cases also after its completion, for a period not longer than 3 years.

What are your rights?

You have the right to:

• access your personal data and receive a copy of the personal data being processed,
• rectify your incorrect data,
• request deletion of data (right to be forgotten) in the event of circumstances provided for in Article 17 of the GDPR,
• request to limit data processing in cases indicated in Article 18 of the GDPR,
• object to data processing in cases indicated in Article 21 of the GDPR,
• transfer the data provided, processed in an automated manner.

If you think that your personal data is being processed unlawfully, you can lodge a complaint to the supervisory body, which is the President of the UODO [Personal Data Protection Office], ul. Stawki 2, 00-193 Warszawa.

Contact

If you need additional information related to the protection of personal data or you want to exercise your rights regarding data processing, contact the Controller or the Data Protection Officer appointed by him.

Such contact may be made by e-mail or in writing to the Controller's address:

e-point SA, IOD, ul. Filona 16, 02-658 Warszawa, e-mail: iod@e-point.pl
Point of view Sp. z o.o., IOD, ul. Filona 16, 02-658 Warszawa, e-mail: iod@pov.pl
Vertabelo Sp. z o.o., ul. Filona 16, 02-658 Warszawa, e-mail: kontakt@e-point.pl
e-point International Sp. z o.o, ul. Filona 16, 02-658 Warszawa, e-mail: kontakt@e-point.pl
e-point Design Sp. z o.o, ul. Filona 16, 02-658 Warszawa, e-mail: kontakt@e-point.pl